I'm your Chief Systems Officer. I take your complex problems, and find ways to simplify them. With both a background in Project Management and Business Analysis, I'm able to identify processes in your business that are either slowing you down, or negatively impacting your client's journey and experience with you.
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As entrepreneurs, we have a million things to do every day. When your task list feels overwhelming, your brain shuts down and refuses to be productive. I’ve been there!
I want to share some things that have helped me stay productive during my work day. These strategies have improved the quality of my work and helped me stay focused, so I’m not working 12+ hour days. I stay on top of my tasks and feel accomplished at the end of the day.
It also helps me not become burned out! I know that can be common in entrepreneurship. These strategies have given me healthy boundaries and removed wasted time throughout the day. I hope they help you, too!
I’m talkin’ email, phone, Slack, Asana, ClickUp, Trello, Zoom, Voxer, and any other app that constantly sends you notifications. Your attention is broken immediately when you see a notification pop up on your desktop or phone. Even if you don’t check the notification right away, it throws off your groove.
I recommend enabling the Do Not Disturb feature when you need a few hours to concentrate. Then you can spend the last 30-60 minutes of your work day going through and replying to notifications. You’ll be much more productive without constant interruptions, and you can produce higher-quality work for your clients. As long as you respond promptly (usually within 24 hours), your clients won’t be bothered by not having an immediate response from you.
Sometimes we get caught up and overwhelmed by our long, never-ending to-do list. Instead, set a priorities list for the day. Here’s how you do that:
I recommend also having your task list arranged for the next day. That way, if you cruise through your day’s priorities list, you can get ahead of the next day’s list. If you want to, of course 🙂 Or you could take the win and log off early for the day!
As counterintuitive as this may seem, breaks allow your brain to reset. They don’t have to be long breaks; sometimes, even five minutes can do the trick. Take a few minutes away from your computer and do something else. Here are some things you can do on a break!
I DON’T recommend scrolling through social media on your break. I’m sure 99% of the time, you’ll end up spending more time than you originally planned on the platform (guilty). Instead, do something productive that allows your brain to focus on something else.
Changing your office space for the day can greatly improve your productivity. Going to the same desk and the same computer with the same distractions can put you into a routine of unfocused work. I like to switch it up and work somewhere else for a day or two each week. These are some ideas!
Changing your routine can put you in a headspace of feeling refreshed, something that will spark creativity and productivity.
Some people are more productive in the morning, and others are in the evening. It’s important to know when you’re most productive; designate harder tasks during those times. For me, I know I’m most productive in the morning. I prioritize waking up early to take advantage of those early morning hours. I do the hardest tasks first, then save ones that require less brain power for the afternoons. Do what works for you!
Automation can greatly impact your productivity. When you eliminate the tedious tasks, you have time for bigger items on your to-do list. No matter what platform you use (Asana, ClickUp, Trello, Airtable, Honeybook, Dubsado, etc.), you can automate parts of your business. Some examples are:
If you need help setting up automated systems, reach out to me!
When you can, batch your work. You can do this in a few different ways. You can organize your work by the client and finish all the work relating to one client in a sitting. Another option is to organize tasks by type of work. An example would be completing all social media posts for every client. Batching work forces you to focus on one thing, instead of trying to jump between tasks or clients. It streamlines your train of thought, and you can get much more done in one sitting.
These productivity tips have greatly improved how I stay focused. It was trial and error to figure out how I work, so don’t be discouraged if one of these tips doesn’t work for you. Your routine is very individualized, so try a few of my suggestions and discover how you can create your most productive day. Good luck!
To keep it simple, I’m Ashley, a Chief Systems Officer. I take your complex problems and find ways to simplify them. My goal isn’t just to save you time (saving you time is the easy part!) – I want to fully level up the way you interact, manage, and fulfill offers for your clients. I want to help you provide a cohesive experience. An experience that not only feels like quality but looks that way too. From onboarding to offboarding – I want to transform each phase of interaction from lead to signed client. Let’s work together!